BY-LAWS OF THE VSDGA CONSTITUTION
Section A. Classes of Membership.
Individual - Individual class of membership is open to any individual who supports the constitutional purpose of the Association. Individual members must be at least 18 years of age.
Junior - Junior class of membership includes minor members (17 years of age or less).
Section B. Membership Privileges. The several membership classifications shall be granted the following privileges:
Individual - Individual members may participate in all Board of Directors meetings and the Annual Business Meeting. Individual members serve on committees, may hold office, and may otherwise enjoy the general benefits and privileges of the Association.
Junior - Junior members may participate in all Board of Directors meetings and the Annual Business Meeting. Junior members may not hold office or vote, but are otherwise given the opportunity to enjoy the general benefits and privileges of the Association.
2. ANNUAL DUES
Section A. Due Date - Annual dues shall be for the period of twelve (12) months starting the month of receipt of the member's payment.
Section B. Default of Dues and Assessments - Every member who has not paid the
entire amount of his or her required annual dues, or any assessment approved by the membership by the end of the month from the established due date, shall be considered in default, and no such member shall be entitled to vote or enjoy any benefits and privileges of the Association, until payment in full is received by the Treasurer.
Section C. Bonding - The Board of Directors may fix the amount of bond, if any, for those persons signing checks or other instruments on behalf of the Association.
3. OFFICERS AND BOARD OF DIRECTORS
Section A. Duties of Officers - The duties of the officers of the Association shall be as follows:
1. The PRESIDENT shall be the administrative head of the Association and act as
chairman of the Board of Directors and preside at all meetings of the membership and Board of Directors, except as otherwise provided herein, appoint all committees necessary to the Association, with confirmation by the Board of Directors, co-sign with the Treasurer all deeds, contracts, and other formal instruments approved by the Board of Directors and ratified by the general membership, and perform such other duties as may from time-to-time be assigned by the Board of Directors and/or the general membership.
2. The VICE PRESIDENT shall, in the absence or inability of the President, perform the duties of the President and such other duties assigned by the Board of Directors.
3. The SECRETARY shall act as the recording and corresponding secretary of the Association, maintain the minutes of all meetings and read same to the membership at each Annual Business Meeting, keep the membership roll complete and current, and discharge all duties usual and incidental to the office or as assigned by the President or the Board of Directors; in the absence or inability of the President and Vice President, the Secretary shall perform the duties of the President.
4. The TREASURER shall have charge of and exercise general supervision of the Associations financial affairs, keeping records and books as may be required for complete accountability. The Treasurer shall honor all authorized claims for payment owed by the Association upon presentation of a legitimate voucher or receipt; provide a financial statement of accounts at all regularly scheduled Board of Directors' meetings; provide a proposed annual budget at least sixty (60) days prior to the Annual Business Meeting for the Board o f Directors' approval; complete an audit of all financial assets and present the results of the audit at the Annual Business Meeting; present the recommended annual budget at the Annual Business meeting for the approval of the general membership; receive and have custody of all funds; co-sign with the President all deeds, contracts, or their formal instruments approved by the Board o f Directors. The Treasurer shall not be personally liable for any loss of funds from the Association as the result of acts performed in good faith while conducting the business o f the office. In the absence or inability of the President, Vice President and Secretary, the Treasurer shall perform the duties of the President.
Section B. Duties of the Board of Directors - Except as otherwise provided herein, the Board of Directors shall be responsible for all properties of the Association; may transact Association business in the interim between annual meetings, when deemed in the best interest of the Association; act on membership matters; and appoint officers and members of the Board of Directors to fill any vacancies, subject to the approval of the membership at the next Annual Business Meeting.
Section A. Audit Committee - The President shall appoint an Audit Committee of two or more individual class members who shall annually audit the financial records with the Treasurer prior to the Annual Business Meeting or at other times as may be deemed necessary by the Board of Directors.
Section B. Other Committees - The President may appoint such other committees as may be required to perform specific and limited activities. Such committees shall function only during the term of office of the President, except that any committee may continue to function at the discretion of the succeeding President
Section A. Types of Publications - When sufficient funds are available, the Board of Directors may publish a newsletter, annual report, or other appropriate publications to promote the purpose of the Association.
Section B. Publications Editor - The Board of Directors may appoint a Publications Editor, who may be a member of the Association or a member of the Association's staff. The Publications Editor shall be responsible for the preparation, printing and distribution of the appropriate publications pursuant to an approved budget; is expected to provide editorial comment consistent with the Constitutional purpose of the organization, and as directed by the Board of Directors.
Section C. Subscriptions and Distribution - Distribution shall be made to all Individual and Junior members at no cost. Individuals, firms and other organizations who are not members o f the Association may subscribe on a regular basis or obtain issue of any publication distributed by the Association. The Board of Directors shall establish a reasonable charge, if any, for these services.
Section D. Website. The Board of Directors may appoint a Webmaster, who may be a member of the Association’s staff. The Webmaster will be in charge of maintaining the Association’s website, updating it regularly, and determining content for it as directed by the Board of Directors and consistent with the constitutional purpose.
6. ASSOCIATION STAFF
The Board of Directors may appoint and employ a staff when the business of the Association so requires and when sufficient funds are available.
By-Laws - The By-Laws of the Association may be amended when deemed necessary by two- thirds (2/3) affirmative vote by the Boar d of Directors at a Board Meeting, provided such amendment is not in conflict with the Association's Constitution.
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